HCTDC Bylaws

Bylaws of the Hillsborough County Towns Democratic Committee

Adopted November 19, 2005
Revised June 6, 2012

Section 1 – Name
The name of this organization shall be the Hillsborough County Towns Democratic Committee (HCTDC).

Section 2 – Purpose
The purpose of the HCTDC shall be to promote the ideals and principles of the Democratic Party in the incorporated towns of Hillsborough County Towns, the State of New Hampshire, and the Nation through the election of duly nominated candidates; and by so doing, to aid our government to function effectively as a true democracy and government representative of the people.

Section 3 – Functions
A.    To administer the affairs of the Democratic Party within the towns of Hillsborough County Towns.

B.     To exercise leadership within the towns of Hillsborough County Towns and cooperate with the various town and city committees in support of Democratic candidates for local and County Towns offices, and with the Democratic State Committee in support of Democratic candidates for national and state offices.

C.     To provide rules and regulations as may be required for the functioning of the HCTDC, except that such rules and regulations shall not contravene the Constitution of the New Hampshire Democratic Party (NHDP).

D.    To expand and strengthen the Democratic Party by maintaining open and public proceedings.

E.     To organize effective local committees and assist them in their duties.

Section 4 – Membership
Membership of the Hillsborough County Towns Democratic Committee shall consist of all registered Democrats residing in Hillsborough County Towns.

Section 5 – Executive Committee
A.    The members of the Executive Committee shall consist of the County Towns Chair, Vice-Chair, Secretary, Treasurer, and at least five, but no more than eight members at large.

B.     It shall be the duty of the Executive Committee to advise the Chair on matters of policy; to assist in planning the affairs of the County Towns Democrats; to perform other duties as may be delegated by the Chair; and to fulfill requirements specified in other sections of these Bylaws.

C.     The activities of the Executive Committee as reflected in its minutes shall be reported to the County Towns Democrats.

D.    No expenditures shall be contracted unless authorized by the Executive Committee. Any political campaign contributions shall be granted by vote of the Executive Committee.

E.     A member of the Executive Committee may be removed from office by vote of the Executive Committee following notification by the Secretary of the potential removal and an opportunity for the member to be heard. Causes for removal include:
1.      Failing to attend three consecutive meetings of the County Towns Committee or Executive Committee without notice.
2.      Failing to attend a total of six meetings during their term.
3.      Publicly supporting a candidate of another political party over the nominee of the Democratic Party.
4.      Terminating their voter registration as a member of the Democratic Party.
5.      Changing their primary residence to a location outside of Hillsborough County Towns.

F.      The County Towns Chair may appoint a member of the County Towns Committee to fill a vacancy on the Executive Committee until the next meeting of the County Towns Committee, when an election shall be held to fill that vacancy for the remainder of the term.

Section 6 – Duties of the Officers
A.    Chair.   It shall be the duty of the Chair to call meetings of the County Towns Committee and the Executive Committee and preside over those meetings; to supervise the ongoing operations of the County Towns Committee; to supervise all officers in the exercise of their respective duties; to be responsible for the maintenance of records of the ongoing operations of the County Towns Committee and to ensure that such records are passed on to the appropriate elected successors; to coordinate workers during local, state, or national elections; and to ensure compliance with any State or Federal reporting requirements. The Chair shall be responsible for securing and encouraging nominees for State Representative, State Senate, County Towns Commissioner, Sheriff, County Towns Attorney, and other offices within the County Towns. The Chair shall fill the ballot in accordance with RSA 655:37. and may appoint any committee or individual to assist in meeting these responsibilities. In the event a ballot vacancy exists that overlaps County boundaries or includes Manchester or Nashua, the Chair will collaborate with the other apposite Chair in filling them. The State Chair will resolve any disputes, should they arise.

B.     Vice-Chair.   It shall be the duty of the Vice-Chair to perform the duties of the Chair in the Chair’s absence; and to perform such duties as may be delegated by the Chair.

C.     Secretary.   It shall be the duty of the Secretary to maintain and distribute accurate minutes of the meetings of the County Towns Democrats and Executive Committee; to post notice of meetings; to keep such other records as may be required; and to act in the absence of the Chair and Vice-Chair.

D.    Treasurer.   It shall be the duty of the Treasurer to be responsible for the custody of all funds of the County Towns Committee; to keep a full and accurate record of all receipts and disbursements; to deposit all moneys in the name of the Hillsborough County Towns Democratic Committee in a recognized bank or credit union; to disburse said funds as may be ordered by the Executive Committee; to give a full financial report to the Chair, the Executive Committee, and the County Towns Committee upon request; to sign all checks, drafts and orders for payment of money; and to act in the absence of the Chair, Vice-Chair, and Secretary.

Section 7 – Local Committees and Officers
Each local committee shall conduct business in accordance with the Constitution of the New Hampshire Democratic Party.

Section 8 – Standing Committees
The County Towns Chair shall appoint such sub-committees as are deemed useful, including, but not limited to: Fundraising, Outreach, Communication, and Candidate Recruitment. The committees shall make reports through their Chairs at the monthly Executive Committee meetings.

Section 9 – Meetings
A.    Meetings of the entire County Towns Committee membership shall take place at least twice a year. Proper notification shall be made at least seven calendar days prior to the meeting with public notice in the local news media and specific notice to members of the Executive Committee, Town Chairs, and elected office holders in Hillsborough County Towns (including State Representative, State Senator, Executive Councilor, and other County Towns offices). At least 10 members, including at least one Executive Committee officer, shall constitute a quorum.

B.     Executive Committee meetings shall take place at least 10 times each year. A simple majority of Executive Committee members including the Chair or Vice Chair shall constitute a quorum.

C.     Additional Committee and Executive Committee meetings may be called by the Chair or by a vote at any meeting. All meetings shall be open to any member of the Democratic Party.

D.    If an issue arises that requires resolution before the next scheduled Executive Committee meeting, the County Towns Chair may conduct a telephone or email poll to determine what action to take. Responses from a simple majority of Executive Committee members shall constitute a quorum.

Section 10 – Order of Business
A.    The order of business at County Towns Committee meetings shall be: adoption of the minutes, adoption of the Treasurer’s report, adoption of the standing committee reports, adoption of the Executive Committee report, old business, new business, announcements, and adjournment.

B.     The order of business at Executive Committee meetings shall be: roll call, adoption of the minutes, adoption of the Treasurer’s report, reports from individual members, old business, new business, announcements, and adjournment.

Section 11 – Endorsements
Under no circumstances shall the County Towns Committee or Executive Committee endorse any Democratic candidate over another in a primary.

Section 12 – Amendment of the Bylaws
A.    These Bylaws may be amended by presenting the proposed amendment(s) at a regularly called meeting of the County Towns Committee. The proposed amendment(s) shall be presented in written or electronic format to the members of the County Towns Committee at least ten days in advance of the meeting.

B.     A 2/3 vote of those eligible to vote and attending is required for adoption of the amendment(s).

C.     Every two years the Chair shall appoint a committee to review the Bylaws and recommend amendment(s) if necessary.

Section 13 – Other Provisions
Any questions not covered in these Bylaws shall be covered by Robert’s Rules of Order.